Loan/Lease Administrator
SUMMARY: Primary duty is to assist Portfolio Manager and Lender with the Commercial Finance portfolio. Must be reliable, organized and capable of multi-tasking daily and must be able to communicate well with staff and customers.
LOCATION: 7310 Woodward Ave., Detroit
RESPONSIBILITIES:
- Process and booking of all leases on Fiserv system:
- New leases
- Modifications
- Renewals
- Extensions
- Cross-Training to assist with month-end loan bookings
- The booking includes:
- initial tickler setup
- UCC-filing initial, continuations and terminations; tracking all UCCs using the tickler system on Fiserv
- Authorizing invoices for vendor payment
- File assembly for each type of lease
- Exception Reports:
- Provide information to set up documentation, financials, insurance exceptions on appropriate reports and update as needed
- Monitor for final payments to be pulled manually
- Lease File Maintenance:
- Update any changes to the Fiserv system required, including insurance, financials, miscellaneous addenda’s, tickers, UCC information, coding. etc.
- Paid Off Lease Processing (monthly):
- Process lease paid off files
- Invoicing and Payment Processing:
- Create and mail monthly invoices
- Process daily lease payments
- Review past dues; follow up with email and/or phone tracking
- Coupon Book Orders and Invoices:
- Order/reorder coupon books as needed
- Track, balance and authorize payment for coupon invoices monthly
- Customer Service/Research (daily):
- Handle phone calls and e-mail received
- Overall additional duties:
- Take ownership of job function and ensure procedures and checklists are up to date
- Streamline and improve any processes as needed
- Work with Portfolio Manager to learn complete Commercial Finance/Discount Lease processes including checklists, documentation and follow up
- Assist in document scanning into Fiserv (new process)
- Learn/Use Bill Matrix and TMS functions on Fiserv to take and/or post lease payments
- Shared responsibility with Loan Operations of Fiserv Source Machine for daily closing
- Fill out appropriate reports for board reporting/follow department processes for other board and monthly reporting
Other duties as assigned by Management including but not limited to working on procedures for each of their own job responsibilities.