Loan/Lease Administrator

SUMMARY: Primary duty is to assist Portfolio Manager and Lender with the Commercial Finance portfolio.  Must be reliable, organized and capable of multi-tasking daily and must be able to communicate well with staff and customers.

LOCATION: 7310 Woodward Ave., Detroit


  • Process and booking of all leases on Fiserv system:
    • New leases
    • Modifications
    • Renewals
    • Extensions
    • Cross-Training to assist with month-end loan bookings
  • The booking includes:
    • initial tickler setup
    • UCC-filing initial, continuations and terminations; tracking all UCCs using the tickler system on Fiserv
    • Authorizing invoices for vendor payment
    • File assembly for each type of lease
  • Exception Reports:
    • Provide information to set up documentation, financials, insurance exceptions on appropriate reports and update as needed
    • Monitor for final payments to be pulled manually
  • Lease File Maintenance:
    • Update any changes to the Fiserv system required, including insurance, financials, miscellaneous addenda’s, tickers, UCC information, coding. etc.
  • Paid Off Lease Processing (monthly):
    • Process lease paid off files
  • Invoicing and Payment Processing:
    • Create and mail monthly invoices
    • Process daily lease payments
    • Review past dues; follow up with email and/or phone tracking
  • Coupon Book Orders and Invoices:
    • Order/reorder coupon books as needed
    • Track, balance and authorize payment for coupon invoices monthly
  • Customer Service/Research (daily):
    • Handle phone calls and e-mail received
  • Overall additional duties:
    • Take ownership of job function and ensure procedures and checklists are up to date
    • Streamline and improve any processes as needed
    • Work with Portfolio Manager to learn complete Commercial Finance/Discount Lease processes including checklists, documentation and follow up
    • Assist in document scanning into Fiserv (new process)
    • Learn/Use Bill Matrix and TMS functions on Fiserv to take and/or post lease payments
    • Shared responsibility with Loan Operations of Fiserv Source Machine for daily closing
    • Fill out appropriate reports for board reporting/follow department processes for other board and monthly reporting

Other duties as assigned by Management including but not limited to working on procedures for each of their own job responsibilities.